Establishing Mail Service in New Residential Developments

October 9, 2018 by Dustin Hannah

subdivisionThe United States Postal Service is in charge of establishing the most efficient way of delivering mail in new subdivisions and developments. Developers are required to notify the Postal Service of the new residential development during the design and planning phase of the project. It’s helpful to do this before the developers finalizes the plans or plats. The Postal Service will coordinate with the developers and choose the type and location of mail boxes based on the layout and configuration of the proposed development. Most new residential development should plan for basic or customized Centralized Mail Delivery installations.

What is Centralized Mail Delivery?

The Centralized Mail Delivery provides a convenient, centrally located delivery and collection service for multiple residences in the community.

Benefits of the Centralized Mail Delivery:

  • Increased security
  • Capacity to accommodate several days’ accumulation of mail
  • Eliminating the need to have mail held at the Post Office

The first step for a developer is to find your USPS Growth Manager. Every U.S. Postal Service delivery area has a Growth Manager tasked with helping developers plan mail service for new development. The developer can reach the Growth Manager by calling the local post office or by sending an email to: [email protected].

One you get in touch with your USPS Growth Manager, they will work closely with you to establish the best way of providing mail delivery service to customers in your new residential development. It is very important that the Growth Manager be contacted as early as possible. This will help ensure adequate space is provided to best situate the mail boxes in the new development.

usps cluster mailboxThe mailbox sites and type of equipment must be approved by the USPS Growth Manager. The mailboxes must be safely located to make sure the customers do not have to walk/drive to far to obtain their mail and so there is adequate space to deliver and retrieve the mail. The Centralized Mail Delivery boxes are typically spaces so that they will be within 1 block of each residence.

The developer or the customer is responsible for the purchase, installation, maintenance, repair, and replacement of each mail box or Centralized Mail Delivery cluster. Mailbox equipment must be approved by Postal Service. The Postal Service publishes a list of approved manufactures each year in its Postal Bulletin. For more information, visit the USPS Delivery Growth Management website.

Are you developing a new residential subdivision? BIG RED DOG can help. Community developers and national homebuilders recognize us as their one stop shop for engineering expertise for traffic planning, civil engineering, and utility district management. Contact us today to get started.

Written by Dustin Hannah

Dustin Hannah

Dustin Hannah is a Team Leader for BIG RED DOG in Houston. He is a licensed Professional Engineer and a graduate of Texas A&M University – Kingsville with a degree in Civil Engineering.